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Outlook 2007 and TLS configuration

This guide has been compiled to help Mutiny Design customers configure their emails using TLS security helping to deliver a better encryption on your private emails whilst using Microsoft Outlook 2007 as the primary mail reader.

This guide will cover the configuration of Microsoft Outlook 2007 however the settings used will be the same in all mail programs, the stages might look different to the screen shots shown in this guide.

To zoom into any of the images below please click on the image.

This guide will assume you have installed Microsoft Outlook 2007 and you have already opened the program.

Getting Started...

To configure your email account you will need to run through the step by step email configuration built into Outlook 2007, to access this configuration you will need to click on "Tools" option found on the main menu bar. (Refer to Section 1 in the image below)

Screen Shot 1 - Click Image to Zoom

A new menu will appear (Refer to Section 1 in the image below). From this menu you need to select "Account Settings"

Screen Shot 2 - Click Image to Zoom

The next window to appear will be called "Account Settings" (Refer to Section 1 in the image below). To start the configuration of your new email account you need to click "New" as shown in section 1.

Screen Shot 3 - Click Image to Zoom

The next window to appear will be titled "Add New Email Account" this window attempts to configure your email address for you, however in this process we need to Manually configure your email. You need to place a tick in the small box at the bottom of the window entitled "Manually Configure Server Settings or Additional Server Types" (As shown in section 1 in the below image), Once checked you will need to click the next button that should now be active.

The next screen displayed will be titled "Choose Email Service" on this screen you need to ensure the option titled "Internet E-Mail" is selected and next click the "Next" button.

Screen Shot 4 - Click Image to Zoom

The following screen allows you to input your email settings which have been provided by your project manager. Each field must be filled in correctly to ensure your emails work. (as detailed below)

Screen Shot 5 - Click Image to Zoom

1) Your Name - This section needs you to input the name you want your customers to see when you email them, for example "Susan Smith" or "Paul Jenkins"

2) Email Address - This section should display the email address supplied by your project manager, this is the email address that your customers will use when sending communications via email to you.

3) Account Type - You need to ensure this is set to "Pop3"

4) Incoming Mail Server - This field needs to display the mail server address supplied by your project manager

5) Outgoing Mail Server - This field should display the same mail server as the Incoming Mail Server (Step 4 above)

6) User Name - This filed must display the user name supplied by your project manager, it is important to ensure that you do not include extra spaces if you copy and paste the information.

7) Password - This filed must display the password supplied by your project manager, it is important to ensure that you do not include extra spaces if you copy and paste the information.

8) Please ensure the tick box labelled "Remember Password" is ticked - If you do not tick this box Outlook will require you to enter the password every time you collect your emails.

Screen Shot 6 - Click Image to Zoom

Once you are happy each field has been filled out correctly (as shown above) please click the button (Section 1) named "More Settings"

Once clicked a new screen will appearer named "Internet Email Setting" as shown below.

Screen Shot 7 - Click Image to Zoom

In this new window you need to select the 2nd tab across the top (Section 1) named "Outgoing Server" and then you need to place a tick in the box named "My Outgoing Mail Server (SMTP) requires authentication" (Section 2), once ticked the options below will become editable however the default selections will work just fine.

Next you need to click the tab at the top of the window named "Advanced" once selected a new screen will display (as shown below)

Screen Shot 8 - Click Image to Zoom

Your email server uses advanced security to ensure your emails are safe from unauthorised access, this screen tells Outlook how it should connect to the server in order to access your emails. Each section Highlighted in the above screen MUST be completed as shown below.

Please Note : if you have selected IMAP as your account type you need make sure your settings are correct for this screen. In this tutorial we will only be showing Pop3 settings.

Screen Shot 9 - Click Image to Zoom

Please refer to Screen Shot 8

1) Incoming Server (pop3) - You need to enter the value 995

2) You need to tick the box titles "This server requires an encrypted Connection (SSL)

3) Out Going Server (SMTP) - You need to enter the value 587

4) Please select "TLS" from the drop down box named "Use the following type of encrypted connection.

Once you are happy with the above settings please click the button labelled "OK" this will return you to the main email setting screen as shown below.

Screen Shot 10 - Click Image to Zoom

Your emails at this point should be configured and working correctly, however before closing this screen you should test the account by clicking the button labelled "Test Account Setting"

A new screen will appear (As below) and you should see 2 green ticks once Outlook tests the connections set by yourself. If you see a red cross for either of the 2 entries in this window you will need to run through this tutorial once again.

Screen Shot 11 - Click Image to Zoom

Click Close to shut this window and return to the main email configuration screen.

Once you are happy that your test ran successfully you need to click the button labelled "Next" as shown below.

Screen Shot 12 - Click Image to Zoom

The next screen shown to you will simply confirm that you have finished the email configuration. Click "Finish" to continue.

Screen Shot 13 - Click Image to Zoom

and finally you will see the very first screen in this tutorial and you simply need to click "Finish" to return to the main Outlook window.

You should be able to send and receive emails :-) congratulations

Screen Shot 14 - Click Image to Zoom

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