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How to configure Outlook 2007 to receive emails

As with many of our tutorials, this short guide has been compiled in order to help our clients configure their email program. Although this guide has been created for our own client base the principle is still the same for anyone wishing to view emails using Outlook 2007.
Once your email has been configured by Mutiny Design support teams you will receive confirmation of your account settings, as shown below.

Username: john@mydomain.co.uk
Password: ThyUIhdsbv(237)9idxYh@{
POP/IMAP: mail.mydomain.co.uk

Once armed with the details above we can start to configure Outlook 2007 to receive our emails.

Step 1. Start Microsoft Outlook 2007

To configure your emails we will need to open the Configuration Wizard by simply clicking on Tools (from the menu bar, across the top) and selecting Account Settings.

Outlook 2007 configuration wizardOutlook 2007 configuration wizard

Once selected Outlook’s “Account Setting” window will appear (As shown below). On this screen we need to select “New...” to open Outlooks configuration utility.

Select new account in the account settings windowSelect new account in the account settings window

Step 2. Manually configuring Outlook 2007

Your next screen will prompt you to fill in details connected to your account so Outlook 2007 can try to configure itself automatically. We need to bypass the Auto configuration of Outlook 2007 by simply ticking the box at the bottom of the screen, and selecting next.

Manually configure server settings or additional server typesManually configure server settings or additional server types

Step 3. Select the Email service

Your next option is to select the email service you wish to use. Almost all of our clients will need to select “Internet Email” unless you are trying to connect to your company’s internal exchange server. Once selected, click “Next>”

Select Internet EmailSelect Internet Email

Step 4. Enter your account information

The next screen to appear (shown below) requires your account information enabling Outlook to connect to your email server to send and download awaiting emails.

Enter your account information into Outlook 2007Enter your account information into Outlook 2007

In order to send and receive your emails correctly you need to complete all of the fields shown.

Your name
This field needs to contain the name you wish your clients or recipients to see when they receive an email, most people will use their own name or department depending upon preference.

Email Address
This field needs the email address that you wish your recipients to see when they get your email. You can use any email address however we advise you to use your actual email address otherwise users clicking reply to respond to you might not be able to send you a response.

Account Type
This field sets the correct protocol for Outlook to use when sending and receiving your mail. If you are a client of Mutiny Design the credentials given can be used as POP3 or IMAP however we would recommend in this case just to select POP3.

Incoming Mail Server
This field confirms to Outlook the server you need to contact to download your emails.

Mutiny Design clients will need to input the server details given via your technical support team... your server details should look something like “mail.mydomain.co.uk”.

Other readers might have details such as “pop3.1and1.co.uk” these settings are configured by your Mail provider.

Outgoing Mail Server (SMTP)
Similar to the above field however this field confirms the server that Microsoft Outlook 2007 will use to send your emails out.

Mutiny Design clients will need to input the server details given via your technical support team... your server details should look something like “mail.mydomain.co.uk”.

Username
This field needs the username for the email account Outlook 2007 is trying to access. Mutiny Design clients will need to enter the full email address for the correct account.

Password
This field needs the password for the email account Outlook 2007 is trying to access. Mutiny Design clients will need to enter the password supplied by there technical support teams.

Remember Password
As default, this tick box should be selected, in the event that there is no tick in the box we would highly recommend you select this option; otherwise when you download Outlook will ask you to input the password on every attempt and this can become very annoying.

Once you have completed all of the sections detailed above, you will need to click on the button labelled “More Settings”

Step 5

When the new window opens (See below) click on the tab labelled “Outgoing Server”. And select the options shown below...

Outgoing server settings in OutlookOutgoing server settings in Outlook

Next click Ok at the bottom of the window, this will return you to the main window you used to input the server details.

Click “Next”.... and then click “Finish”

Your Emails should now be configured and you are ready to go!

Comments1 Comments

shailesh

how connect server

23 November 2009

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